Manage a lab roster

Overview

Each classroom lab has a Members roster on its detail page. You add people with a CSV import; CloudPe sends lab invitation emails and keeps OAuth access in sync with the hub. Faculty and students are lab members only — they do not appear on your organisation Team page unless they are also org members.

You need notebooks:manage (or organisation owner) to import, resend invitations, remove members, or stop sessions.

Before you start

• The lab should be active before students rely on invitations (invites can be sent while provisioning, but the hub must be active to sign in).
• Prepare a CSV with at most 5,000 rows and no larger than 1 MiB.
• Total roster size cannot exceed the lab Seats count you set at create time.

Steps

Import a CSV roster

1. In the sidebar, open Notebooks and select your lab.
2. In Members, select Import CSV.
3. In Import roster, choose a file with columns email, display_name, role, and batch:
   • email — address that receives the invitation.
   • display_name — name shown in the roster (optional but recommended).
   • role — faculty or student.
   • batch — optional label (for example a section or year).
4. Select Import.

Each imported row gets an invitation email. Rows beyond the seat limit are not invited.

Read member status

The Status column shows:

Status	Meaning
invited	Invitation sent; waiting for the person to accept.
invite failed	Email or invite delivery failed; see the error under the member row.
invite conflict	The same email has a pending organisation invitation; resolve it on Team first, or cancel one invite.
active	The person accepted and can use the lab.

Faculty and students use the same statuses; role is shown in the Role column.

Resend an invitation

1. Find a row with status invited or invite failed.
2. Select Resend invite.

If Resend invite is missing or the API returns Member invitation cannot be resent, the row is not in a state that allows resend (for example already active). Remove the member and import them again if you need a fresh invite.

Remove a member

1. Select Remove on the member row.
2. Confirm Remove in the dialog.

CloudPe deletes their notebook server and personal storage on the lab, revokes lab access, and removes them from the hub roster within a few minutes. Seat usage drops so you can invite someone else.

Stop a running notebook

1. Open the Sessions section on the same lab page.
2. For a Running session, select Stop and confirm.

Stopping calls the hub to delete that user's server; the session row closes after the next sync.

Troubleshooting

• Member invitation cannot be resent — Status is not invited or invite failed. Remove and re-import, or wait until the member accepts.

• invite conflict — Clear the organisation invitation on Team or cancel the lab invite by removing the row and fixing the org invite first.

• CSV must be 1 MiB or smaller. — Split the file or trim rows.

• Students cannot sign in — confirm status is active and see Student guide to notebook labs.

• Notebook labs overview

• Create a notebook lab

• Student guide to notebook labs

• Notebook labs troubleshooting